Groups

 

Discover the benefits of our Group Program.

Are you an At-Home Travel Agent, Teacher or part of an Organization, Association, School, University, Religious group, or Social or Community Group? Create lifelong travel memories and earn fantastic benefits —organizing a group with us...is a winning situation!

Traveling as a Group Coordinator with us means:

-One free space (in single room occupancy) on the tour for every 15 full paying travelers
-Two free spaces (in double room occupancy) on the tour for every 25 full paying travelers


Full time staff at your disposal during working hours for trip planning and 24 hour assistance for emergencies.
As a Group Coordinator, you must orchestrate all trip planning and organization with our company on behalf of your group.

Once you begin your Sicilian trip, you are on vacation and our professional tour director will take over handling all logistics, leaving you free to enjoy Sicily with your traveling companions.

Organize a Group
We know that recruiting and organizing group travel is hard work for you!
As a thank you for your time and efforts invested as a Group Coordinator, we show our appreciation by rewarding you with a...

Free Tour!
When you organize a group of 15 or more full paying travelers on any of our Sicilian tours, you will earn a free space on the same tour for yourself.

Select a Tour
It's up to you to decide which tour is the best fit for you and your travelers. As you browse our itineraries, keep in mind the following:

-Length of tour;

-Price;

-Time of year you plan to travel;

-Number of included activities and excursions;

After browsing our itineraries, if you don't see an automatic match for you group, contact us! We're happy to customize itineraries for groups based on their specific budgets, travel dates and interests.

Call 1-718-473-0803 (USA) or 44-208-133-6934 (UK) or our office at +39 091 6269685 (all during Italian working hours) to discuss your group travel with us by phone. If you are calling from the United States or United Kingdom and reach us outside of our working hours, please leave us a message and we'll return your call at our earliest convenience.

Recruit Travelers
Where do I begin recruiting travelers?
Here are some suggestions of where to begin recruiting travelers. Even if people aren't initially interested in going, word of mouth is always the best form of advertising!

-Extended family; Friends; Churches; Neighbors; Colleagues/co-workers; Religious groups; Members of social/recreational organizations (i.e. community centers, alumni associations, country clubs); University student groups or school groups in general.

How do I begin recruiting travelers?
It's best to begin recruiting your travelers at least 6 to 9 months before you intend to travel. Leave yourself plenty of time to organize and advertise the tour and group.

First, be clear which tour you would like to offer to your prospective recruits. Our Sicilian Highlights is a great, all-encompassing tour with guaranteed departures each Saturday--which allow for flexibility when choosing your group's ideal tour date.

Once you've chosen your tour and date, hold an informational meeting for interested travelers and spread the word

PAY ATTENTION: Our tours include LAND-ONLY SERVICES. All AIRFARE or other arrangements for arriving in Sicily for the tour are up to you and the group to organize on your own.

Here are a few tips for promoting your tour:

Put a notice in your local newspaper, promoting the tour highlights and be sure to include details for your informational meeting.

Share the tour itinerary with friends and family and invite them to the informational meeting. Enlist them to help spread the word among their friends and colleagues.

Send an email to all of your contacts advertising your trip and providing details about the informational meeting. Encourage them to forward your email along to their contacts.

Utilize local bulletin boards at your disposal (like those at libraries, civic organizations, houses of worship, country clubs, universities, sports facilities, restaurants..especially Italian & Sicilian ones) by hanging posters or flyers.

SPECIAL: If you can organize a group larger than 30 people, we will provide a special commission deal just for you!

Make Reservation
After your meeting
After holding your meeting, send a note of appreciation to the people who attended. Use this as an opportunity to remind those people who have not yet booked of the approaching deadline!

Reservation procedures
We will send you the format to print for our reservation forms. As recruits decide to book the trip, they should return the reservation forms to you. Check to make sure they have been completely correctly and signed. Make sure credit card information is included (Visa, Matercard, or American Express only please) and you name/organization name is also listed on the reservation form. Then forward these reservation forms on to us.

Remind travelers that they will receive a confirmation from Tradizione Turismo T.O. within three weeks and that they should check the information on their confirmation carefully. Travelers should call you immediately if any revisions to their confirmations are needed—you, in turn, need to then call us as soon as possible with these changes.

Materials your group members will receive

As we receive each traveler’s reservation, we will send each of them their own confirmation packet including the following materials:

A detailed day-by-day itinerary, including descriptions of optional excursions/services available

A copy of the traveler’s credit card receipt and invoice/confirmation of services

Booking Optional Excursions
Once the group is confirmed, we will need to know which travelers will be purchasing the optional excursions & services as well as room requests (twin beds, etc). All of this information should be included on the original reservation form.

However, as some clients need time to decide about purchasing optional excursions, it is your duty as Group Coordinator to help confirm the traveler’s choices with our company by the final payment date.

Under some conditions, it is possible to decide to purchase the optional excursions once in Sicily. However, as Group Coordinator, you must be responsible for checking with our company to see by which date we must have optional excursion payment/confirmation.

You will earn a free space for yourself on any optional excursion(s) that are pre-purchased (paid for by the final payment date). No free spaces will be granted for optional excursions purchased on the tour.